Conference visa for India

Travellers who are invited to a conference, workshop or seminar by the Indian Ministry, a public sector organization, an educational institution or a university will be issued a conference visa for India. In addition, individuals attending international events organized by private organizations also have the option to apply for a conference visa. The prerequisite is that the focus of the event is on further education, business or comparable content. The special visa is not available for participation in sporting or cultural events.

To apply for a conference visa for your entry into India, you need a signed invitation from the Indian organizer. In addition, a letter from the company that you represent as an authorized employee in South Asia must be submitted. With this document, your employer confirms your participation in the event, guarantees to cover the costs of your stay and rules out any other travel intentions. If you are organizing your trip independently of a German company, you are responsible for providing proof of sufficient funds for transport and accommodation costs.

The event must be officially approved. Written approval from the relevant Indian ministry must be submitted to prove approval. Applicants intending to participate in conferences organized by non-governmental organizations (NGOs) are required to obtain permission from the relevant local authorities. The provider will be checked by the Indian government before you receive your visa.

The period of validity of conference visas depends on the duration of participation in the event or on the time specified in the invitation letter from the Indian organizer. It is valid for the duration of the event including the required travel time. The maximum duration of stay is 6 months. In some cases, it is possible to combine a conference visa for India with a tourist visa.